Chute House Booking Form

+44 1256 322751 admin@bmforum.org.uk

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Chute House Booking Form

Personal and Billing Information

Contact name: *

Department: *

Organisation: *

Phone: *

E-mail: *

Category of organisation: *

Organisation address: *

Billing address (if different):

Event Information

Booking Date: *

From:

Event: *

Contact No: *

Name of Facilitator: *

Parking for facilitator: *

Date/s of event: *

Parking for disabled user: *

Times required (inc set & clear): *

Room/s required: *

Number of delegates: *

Any other requirements: *

Refreshments required ( £1.50 per head sandwiches and fruit.) : *

Captcha code

Please tick box to say you have read and agreed the terms and conditions.

Facilities Available

Welcoming reception area for meeting and greeting
Car parking nearby, adjacent pay and display for 90 cars
Free Wi-Fi internet access
IT suite for 18 users
Board room setting for12 delegates
Conference room seating 60 delegates
2 training rooms seating 12 learners
Informal meeting room seating 4 or 6 guests
Projector, laptop, whiteboard, flip chart, complementary note paper and pens
Bespoke facilitation created in-house to specification
Hospitality catered in house to specification

Rates (£)
Room	Max Capacity	Location	Community/ Public.	Business/ Private.
Board Room	40	Ground	£10 ph.	£20ph.
Room 101	80	1st Floor	£10 ph.	£20ph.
Room 106	12	1st Floor	£7 ph.	£10ph.
Room 202	12	2nd Floor	£7 ph.	£10ph.
Room 205	10	2nd Floor	£7 ph.	£10ph.
Room 201	18	2nd Floor	£10 ph. £15 ph with computers.	£20ph. £25 ph with computers.

Terms and Conditions of Hire

To book a room, please download a booking form from www.bmforum.org.uk. You can also request copies from Basingstoke Multicultural Forum on 01256 322751 or admin@bmforum.org.uk.

We can take provisional bookings over the phone and discuss availability and facilities. To secure a booking you must post or email your booking form to us. A confirmation and invoice, if applicable, will be sent out on acceptance of your booking form. It is the hirer’s responsibility to contact if they have not received c onfirmation details 14 days prior to the event.

A non-refundable payment must be made of 20% in advance of hiring and full payment within seven days of hiring. We can accept a cheque, made payable to Basingstoke Multicultural Forum or you can make an online transfer.

Please return completed form by post or electronically to: Chute House, Church Street, Basingstoke RG21 7QT or admin@bmforum.org.uk

Cancellation Policy for Hire of Facilities

Please let us know as soon as possible if your meeting, training or event needs to be cancelled.

Cancellations for all, other than member community groups, must be made in writing, either by e-mail or letter.
Rooms cancelled between 9 and 6 working days in advance will be charged at 50% of the full rate; cancellations with 5 or less working days' notice will be charged the full rate.
You may delegate another body to use the booking rather than lose the fee but this must be agreed with us at the time of cancellation.
By returning the booking form to us you are agreeing the cancellation policy

If due to unforeseen circumstances and the limitations on resources, Basingstoke Multicultural Forum reserves the right to cancel a booking. We hope to never have to do this and sincerely apologies in advance if we do. In these circumstances hirers will be offered a full refund or an alternative booking date, if applicable.

Data Protection:
BMF will only use information provided on this booking form for the administration and delivery of services and to provide information to our funders. Information may be used for monitoring purposes but it will not be passed on to any third parties.